Job Responsibilities
Accounts Payable Operations
- Ensure accurate and prompt processing of vendor invoices in line with company policies.
- Assist with payment runs, ensuring all approvals and supporting documents are in order.
- Process staff expense claims while ensuring adherence to internal guidelines.
- Perform supplier statement reconciliations and follow up on unresolved items.
- Work closely with procurement and other internal teams to resolve discrepancies related to invoices or payments.
Compliance & Documentation
- Maintain compliance with internal controls and payment processing policies.
- Help manage and update vendor master data to ensure accuracy.
- Assist with audit preparations by providing necessary documentation for internal and external audits.
- Ensure compliance with applicable tax laws, including WHT, VAT, and GST, in all AP transactions.
Process Improvement & Systems
- Keep accurate and up-to-date AP records in the ERP system (experience with SAP S4Hana is advantageous).
- Identify areas for improvement and contribute ideas to enhance AP efficiency.
- Ensure all data entry is accurate and in line with established financial procedures.
Reporting & Support
- Prepare AP-related reports, such as aging reports and payment summaries.
- Support month-end closing activities by ensuring all payable-related tasks are completed.
- Provide accurate payable information to assist in cash flow forecasting.
- Liaise with banks or the treasury team for payment execution and foreign currency dealings when necessary.
Job Requirements
- A Diploma or Degree in Accounting, Finance, or a related discipline.
- 1–3 years of relevant experience in accounts payable, finance operations, or within a shared services environment. (Experience in commodities industry is a plus.)
- Proficiency in ERP systems, especially SAP S4Hana, and strong Excel skills.
- Basic knowledge of accounting standards and tax compliance related to AP.
- High level of attention to detail with strong organizational abilities.
- Strong team player with effective communication and interpersonal skills.
- Ability to multitask and meet deadlines in a fast-paced environment.
